• Why Us ?
  • Top Talents
    • About Top Talent
    • Apply as Freelancer
  • Industry
    • BFSI Industry
    • Ecommerce & Marketplace Industry
    • Education Industry
    • Fashion & Grooming Industry
    • Fundraising & Charity Industry
    • Gaming Industry
    • Travel & Hospitality Industry
    • Real-Estate Industry
    • Restaurant & Food Delivery Industry
    • Retail & FMCG Industry
  • Services
    • Web & App Development
    • Business Intelligence
    • Data Science
  • Case Studies
  • About Us
  • Contact Us
© All rights reserved.
ScaleupAlly ScaleupAlly
  • Why Us ?
  • Top Talents
    • About Top Talent
    • Apply as Freelancer
  • Industry
    • BFSI Industry
    • Ecommerce & Marketplace Industry
    • Education Industry
    • Fashion & Grooming Industry
    • Fundraising & Charity Industry
    • Gaming Industry
    • Travel & Hospitality Industry
    • Real-Estate Industry
    • Restaurant & Food Delivery Industry
    • Retail & FMCG Industry
  • Services
    • Web & App Development
    • Business Intelligence
    • Data Science
  • Case Studies
  • About Us
  • Contact Us
ScaleupAlly

Advantages & Disadvantages of MS Access

Home / Technology / Business Intelligence / Advantages & Disadvantages of MS Access

Advantages & Disadvantages of MS Access

By ScaleupAlly inBusiness Intelligence, Technology
[/vc_column]

The following are the Advantages & Disadvantages of MS Access over other database management systems. 

Advantages

1. Widely Popular

MS Access is the most popular desktop Relational Database Management System (RDBMS) in the world.

2. Easy to Install and Use

It takes only a few minutes to install MS Access. It is easy to use with a fully functional database with Wizards to guide you at every step. You do not need to know any programming language to use MS Access.

The learning curve to master MS Access is easier than other database management systems.

3. Easy to Integrate

You can easily integrate MS Access with software programs based on Windows as well as with other products in the MS Office suite.

4. Large Amounts of Data

 You can query and analyze large amounts of data without the knowledge of Structured Query Language (SQL). The total size for an MS Access database including all database objects and data is 2 GB.

5. Compatibility with SQL

You’ll find MS Access, relatively compatible with SQL. You can use queries graphically. Also, you can use SQL statements directly in Macros and Visual Basic for Applications (VBA) Modules.

It is possible to mix and use both VBA and Macros for programming forms and logic and offer object-oriented possibilities. You can also include VBA in the queries.

6. Cost-Effective

MS Access is significantly cheaper to implement and maintain compared to larger database management systems such as Oracle and SQL server.

7. Easy to Share Data

MS Access has a multi-user feature that allows you to share your database with up to 40 people at the same time. So, all the users you share your database can edit and make changes. 

The newer versions also allow you to create a Web Application that allows users to edit and change certain aspects of the same database using a web browser.

8. Automate Actions

You can use MS Access when you want to automate frequently performed actions with Macros and point-and-click options. MS Access reports let you summarize data in printed or electronic form.

9. Ready-to-use Templates and Wizards

MS Access has ready-to-use template databases within the program and for download from Microsoft’s website. These options are available upon starting MS Access and allow users to enhance a database with predefined tables, queries, forms, reports and macros.

Ready-to-use templates and Wizards

10. Import & Export

MS Access has a set of tools under the ‘External Data’ menu heading that can be used for importing existing data from various sources. You can import data from Word, Excel, and web browsers.

This is useful when you have data from many sources. The ‘External Data’ tab allows you to export data from MS Access to a variety of formats.

Import and Export-1

11. Upgrade capabilities

For a growing company, MS Access has upgrade capabilities. If your database size is growing, you can upgrade to SQL Server along with an MS Access Data Project.

12. Analysis of Databases

It is easier to analyze databases with MS Access, as compared to other database management systems. You will find many assistance functions in MS Access. It will help to analyze, request already created databases and create reports.

13. User-Interface

MS Access has an advanced and attractive graphical interface, which makes it ideal for creating, managing, analyzing databases and producing reports.

Disadvantages

1. Triggers and Advanced functions

MS Access does not have triggers and advanced functions for scheduled jobs like backups; You can implement them but you need to do complex coding and opt for external programs/libraries.

2. Finite Database System

If you have large data, you may find a file size limit. You will find MS Access not suitable when you’ll compare it to database systems that follow the client-server model. You can opt in for smaller and/or specific database requests. 

3. Speed

Technically, the limit for concurrent users is 255. But, though multiple users can log into MS Access simultaneously, it becomes slow if there are over 10 concurrent users in a split database.

4. Data Stored in Single File

All your data is stored in one single file. As users scale the data size, performance becomes slow; thus, slowing down reports, queries and forms. When uploads cross 1 GB typically, the program slows down considerably.

5. Upgrades

Version incompatibility challenges are encountered when migrating the current data to updated software.

6. Support

Generally database development and upkeep in MS Access is initiated by a full-time member. This person also has full-time responsibility to support the database. When the person is not available, there is no-one to be responsible for the database.

7. Fee-based and only available for Windows

As compared to other RDBMS, you’ll find MS Access cost-effective. But it is not free. It is available only with the Business and Business Premium versions of Office 365. Also, MS Access is available for Windows users only. 

Hope, the Advantages & Disadvantages of MS Access listed above helps you choose the right version of MS Access.

123
Like this post
7 Posts
ScaleupAlly
  • All about Microsoft Access Database you need to know
    Previous PostAll about Microsoft Access Database you need to know
  • Next Post10 Features of Microsoft Access You Must Explore
    All about Microsoft Access Database you need to know

Related Posts

Why Power BI? Why Consulting Companies and Power BI Consultants are so happening?
Business Intelligence Technology

Why Power BI? Why Consulting Companies and Power BI Consultants are so happening?

Warning: You are Losing Money by not Using Power BI
Business Intelligence Technology

Warning: You are Losing Money by not Using Power BI

Club Industry in Australia in-depth analysis
Business Intelligence Technology

Club Industry in Australia in-depth analysis

Company

  • Why ScaleupAlly
  • About Us
  • Web and Mobile App Development services at ScaleupAlly
  • Business Intelligence at ScaleupAlly
  • Data Science Services
  • Jobs at ScaleupAlly

Invoicing Powered By

Top Talent

  • About Top Talent
  • Become a Freelancer (Join us)
  • ScaleupAlly vs Agencies
  • ScaleupAlly vs Marketplace

Information

  • Case Studies
  • ScaleupAlly Blog
  • ScaleupAlly Yearbooks
  • FAQ
  • Contact Us
  • Privacy Policy
Logo Pattern 2 – Copy

©️ Admito Technologies Private Limited 2018- 2020

in
F.A.Q
Support Forum
Video Tutorials

Search panel can contain any widgets and shortcodes.

Call us: 0 800 255 22 55
Copy